Still using spreadsheets and manual processes to manage your accounts receivable? You’re not alone. A whopping 83% of firms haven’t automated their AR processes yet. This means they’re leaving money on the table through delays and leakage that could easily be avoided.
AR automation software can completely change this picture. The market has grown into a multibillion-dollar category. Global AR automation software will reach about $3.4 billion in 2025, and experts project it to hit $6 billion by 2030. This quick growth makes sense—it meets real business needs.
Companies struggle with several AR management challenges. Late payments, outstanding invoices, and unpredictable cash flow top the list. These problems waste time and resources. They end up hurting your company’s profitability and operations. But here’s the good news: companies using AR automation software see their payment collection times drop. They also spend much less time on manual processing.
We looked at dozens of accounts receivable solutions to help you pick the right one for your business. This piece ranks the 9 best AR management software options for 2025. We assess their features, strengths, limitations, and ideal use cases. The right tool helps your cash flow naturally without delays. This lets you put working capital where you need it most.
What is AR Automation?
AR automation revolutionizes business payment processing through technology that streamlines manual processes effectively. Software solutions automate repetitive AR operations and reduce manual efforts in invoicing, payment tracking, and payment follow-ups.
Traditional AR management demanded countless hours for manual data entry, payment collection, and invoice reconciliation. Modern automated systems handle these tasks efficiently. This radical alteration enhances internal operations while maintaining essential human touchpoints.
These automation systems excel at generating invoices, tracking payments, sending reminders, providing live analytics, managing credit, and maintaining compliance records. The platforms blend with existing ERP systems through APIs or direct connections that ensure uninterrupted data flow between systems.
AR automation aims to simplify invoice management and speed up collections. Finance teams can focus on initiatives that propel business growth since the system handles routine tasks like cash applications and credit report compilation. The technology optimizes operations by eliminating time-consuming manual processes.
Key Features of AR Software
Business owners look for specific features in accounts receivable software platforms. These features define their value and help identify the right software that matches your organization’s needs.
Quality AR management software starts with automated invoice management. The system creates and sends invoices automatically. You get notifications when customers open them or when payments are due or late. Good systems come with invoice templates you can customize to match your brand’s identity.
The software helps accept payments through different channels and settles them against pending invoices. Top accounts receivable solutions let customers pay through credit cards, ACH, and wire transfers.
Credit management tools help assess customer risk levels to set credit limits and terms. Most systems connect to external credit bureaus and study past payment patterns.
Smart dunning management sends automatic payment reminders that increase in urgency as bills become overdue. We tracked aging receivables and prioritized outstanding accounts through automated collections management.
Immediate reporting and analytics teach you about key metrics like DSO, collection effectiveness, and cash application rates. The software merges with CRM, accounting software, and ERP systems to give a comprehensive view of business finances.
9 Best Accounts Receivable Software Solutions
Centime
Centime distinguishes itself as a complete finance automation platform that does more than simple accounts receivable management. The platform combines AR automation with cash planning, which helps businesses optimize their overall cash flow, unlike standalone solutions.
Centime key features
The platform provides a reliable set of accounts receivable features that optimize collections and speed up payments:
- Automated payment reminders and follow-ups based on customizable workflows
- Customer payment portal for smooth online ACH and credit card payments
- AI-powered collections automation with customized email sequences
- Automated cash posting and reconciliation
- Late payment prediction capabilities
- Detailed tracking of customer interactions and payment promises
- Live KPI monitoring including DSO (Days Sales Outstanding)
Centime pros
- All-inclusive finance platform: Centime uniquely combines accounts receivable, accounts payable, cash planning, and banking in one integrated solution.
- User-friendly payment portal: The digital B2B payment portal optimizes payment processes by presenting open invoices, sharing priorities, and detailing terms.
- Superior ERP integration: The platform offers smooth two-way synchronization with QuickBooks, NetSuite, and Sage Intacct that ensures continuous data flow between systems.
- Exceptional customer support: A dedicated Centime Success Manager provides white-glove service for implementation and onboarding.
Centime cons
- Limited ERP compatibility: The system only integrates with QuickBooks Online, NetSuite, and Sage Intacct, which makes it unavailable for businesses using other accounting systems.
- Missing features: Users report limitations such as lack of date typing functionality and customer impersonation capabilities.
- Not designed for enterprise: The platform serves SMBs and mid-market organizations rather than enterprise-level businesses.
Centime pricing
The pricing structure remains simple and focuses on maximizing ROI. AR pricing depends on the number of invoices collected. Customers can get discounts by bundling AP and AR, choosing multi-year agreements, or qualifying as nonprofit organizations. The standard implementation fee costs $2,500, though promotional discounts become available periodically.
Centime best for
Growing SMBs and mid-market businesses that use QuickBooks, NetSuite, or Sage Intacct will find Centime perfect to optimize their entire finance operation. Manufacturing businesses benefit especially when they have tight margins and fluctuating costs that need production schedules to line up with customer payments. Organizations looking for quick implementation can get started within 7-21 business days.
Invoiced
Invoiced makes the whole invoice-to-cash process simpler with powerful automation that speeds up payments. G2 ranks it as a leader in accounts receivable software. The platform connects buyers and sellers to enable smooth B2B transactions that deliver great results.
Invoiced key features
Invoiced offers detailed automation tools that make accounts receivable processes easier:
- Automated invoicing and collections you can customize through the Automation Builder
- Multi-channel payment reminders and follow-ups
- Customer portal lets clients make self-service payments, set up AutoPay, and access documents
- Built-in A/R Inbox shows threaded conversations to track communications
- Support for complex billing like subscriptions and usage-based pricing
- Powerful up-to-the-minute data analysis throughout the invoice-to-cash lifecycle
- Payment processing that works with credit cards, ACH, and other methods
Invoiced pros
Invoiced shines with a 4.7/5 rating from 147 reviews, which shows how happy customers are with it. Users love how it handles complex billing models and provides strong analytics. The software cuts down time-to-cash periods and automates regular tasks like invoicing, payment reminders, and account reconciliation. The open API works with most cloud-based apps to create almost unlimited integration options.
Invoiced cons
The software has some drawbacks. Users point out issues with pricing transparency and inconsistent rates between accounts. Support can be slow to respond sometimes. Users also want features that aren’t there yet, such as customizable themes, bulk texting, and better invoice display options.
Invoiced pricing
Invoiced’s prices change based on what features you need and how much you use. The platform lets you adjust your plan as your business grows. You’ll need to contact Invoiced directly for a quote since they don’t list prices publicly.
Invoiced best for
Invoiced works best for growing companies that need adaptable invoicing solutions. Companies with complex billing needs, especially subscription models, will find it helpful. The software is a great fit for businesses using Xero and NetSuite. Private equity firms often suggest Invoiced to their portfolio companies because it’s quick to set up and integrates well with other systems.
Tesorio
Tesorio uses artificial intelligence to reshape accounts receivable operations through its connected financial operations platform. The platform combines predictive analytics and automation to help businesses collect cash faster and make their financial workflows more efficient.
Tesorio key features
Tesorio blends powerful AI capabilities with practical automation tools:
- Smart Collections Campaigns – Create tailored email templates that trigger at strategic moments, with simple customer segmentation by tags, types, and invoice age
- AI-Powered Predictions – Analyzes historical patterns to predict payment behaviors and timings with remarkable accuracy
- Customer Payment Portal – Enables secure online payments, dispute resolution, and invoice viewing in one platform
- Cash Application – Speeds up payment matching and cuts manual reconciliation by up to 50%
- Real-Time Dashboards – Monitor collections performance with customizable visualizations of AR health
- Integration – Works with popular ERPs like NetSuite, Microsoft Dynamics, and CRM platforms
Tesorio pros
The platform delivers impressive results with an average 33-day reduction in Days Sales Outstanding (DSO). Teams can triple their collections productivity and build cash flow forecasts in hours instead of days. Users like its user-friendly interface that makes complex financial data easy to understand. The platform creates a single source of financial truth by working naturally with existing systems.
Tesorio cons
Users point out that Tesorio’s reporting and customization features need improvement. The platform sometimes has syncing problems with other systems. Small businesses might find it too complex. The cost is higher compared to simple AR tools.
Tesorio pricing
The platform runs on a subscription model starting at $30,000 per year. The company sets custom prices based on each client’s AR operations scale and complexity. Prices depend on transaction volumes and automation needs.
Tesorio best for
Mid-sized to large enterprises with $10M-$1B annual revenue can benefit most from Tesorio. Software, technology, manufacturing, and service companies find great success with the platform. Organizations that handle complex collections with high invoice volumes get the most value. Discovery Education cut their DSO by 66% and reduced collection time from 96.8 to 59 days using Tesorio.
HighRadius
HighRadius stands out as a leader in the accounts receivable software market. IDC MarketScape recognizes it as a frontrunner for AR automation software that serves both large and mid-sized businesses. The company’s complete platform uses AI to transform how businesses manage their accounts receivable processes.
HighRadius key features
- AI-powered automation in credit management, electronic invoicing, payment processing, cash applications, deductions, and collections
- Intelligent Collections Management that uses AI algorithms to optimize task assignments and increase recovery rates
- Advanced Remittance Processing with AI-driven workflows that cut down exception handling time
- Deduction Management that uses smart algorithms to solve deductions twice as fast
- Customer Invoice Portal that delivers invoices automatically with easy access
- Pre-built ERP integrations with SAP, Oracle, Microsoft Dynamics, NetSuite, Infor, and other major systems
HighRadius pros
HighRadius improves financial operations by reducing DSO (Days Sales Outstanding) by 20% and increasing productivity by 30%. The platform combines smoothly with 35+ global credit agencies to assess credit risk in real time. Users save time through streamlined processes. The software can predict payment defaults up to 30 days ahead, which gives teams time to act before problems grow.
HighRadius cons
The platform offers strong capabilities, but users report issues with customer support quality. Some mention slow response times and difficulty getting problems solved. The investment cost runs higher than simple AR tools, as it targets larger organizations with complex AR needs.
HighRadius pricing
HighRadius uses a subscription-based pricing model. The cost changes based on chosen modules, integration needs, and AR operation complexity. Yearly contracts average around $12,973. Most clients see clear benefits—lower DSO, more automation, and reduced operational costs—within 3 to 6 months after implementation.
HighRadius best for
Large enterprises that handle high transaction volumes or complex credit and deduction workflows make up the main user base. The platform works well in many industries such as manufacturing, CPG, chemicals, technology, retail, construction, e-commerce, financial services, automotive, and pharmaceuticals. Fortune 500 companies and mid-sized businesses use HighRadius to enhance their accounts receivable processes and lower DSO.
Billtrust
Billtrust stands as a powerhouse in AI-powered AR automation. This 24-year old pioneer in accounts receivable breakthroughs processes over $1 trillion in invoice dollars each year. The unified platform serves 2,400+ customers in more than 40 industries.
Billtrust key features
- AR rules that adapt to your unique business needs
- Live AI-driven analytics and predictive insights
- Automated invoice generation with follow-up capabilities
- Multi-modal payment processing with flexible payment policies
- AI-powered cash application that matches invoices to payments instantly
- Smart collections software with automated reminders
- Predictive credit management tools to improve decision making
- eCommerce platform with complete lifecycle visibility and integrations
Billtrust pros
- Deep industry expertise backed by over two decades of accounts receivable knowledge
- Complete platform that handles the entire order-to-cash cycle from credit management to collections
- AI integration runs through the platform and delivers live insights with smarter automation
- Impressive results shown by Ambu, a medical equipment manufacturer who saved nearly $600,000 with 96% Level 2/3 processing
- Extensive integration options connect with 40 direct payment portals, eCommerce platforms, and ERPs
Billtrust cons
- Website performance problems slow down user experience
- User access challenges surface when customers lose login credentials
- Segmented tools need manual workarounds between applications
- Complex for smaller teams since the platform works best for larger organizations
Billtrust pricing
The platform uses a subscription model. Contact Billtrust directly to get a custom quote based on your business needs.
Billtrust best for
Large enterprises looking for a complete AR platform will find great value in Billtrust. The platform works exceptionally well for businesses in manufacturing, transportation, heavy machinery, distribution, and business services. The system shines when organizations need sophisticated electronic invoice presentment and payment (EIPP) capabilities and handle high invoice volumes.
Versapay
Versapay leads the way in Collaborative Accounts Receivable with its cloud-based platform that brings together the complete invoice-to-cash process. The software creates a smooth digital experience between suppliers and buyers that eliminates payment delays and misapplications.
Versapay key features
- End-to-end invoice-to-cash automation from invoicing to reconciliation
- AI-powered cash application that matches open invoices automatically
- Self-service customer portal lets clients view invoices, make payments, and resolve disputes
- Flexible payment options including ACH, credit cards, and virtual cards
- Automated dunning notifications and collections activities
- Immediate dashboards showing DSO and accounts past due metrics
- Smooth integration with NetSuite, Intacct, Dynamics 365, and other ERPs
Versapay pros
- Simplified processes: The platform cuts receivables management time by 50% and speeds up payments by 25%
- Collaborative approach: The cloud platform connects AR teams directly with customers to encourage clear communication
- Expandable solutions: The system grows with your business and lets you buy components individually or as a suite
- Exceptional customer experience: A branded customer portal helps clients manage accounts and pay through their preferred methods
- Complete automation: The system automates everything from invoice delivery to cash application and reconciliation
Versapay cons
- Payment limitations: Users report some restrictions with payment processing
- Reporting capabilities: Users want more robust reporting functionality
- Customer support issues: Response times from customer support can be slow
Versapay pricing
Versapay uses a subscription model with custom pricing based on your business size and needs. You’ll need to contact their sales team to get detailed pricing information.
Versapay best for
Versapay works best for mid-sized to large businesses in wholesale, construction, commercial real estate, insurance, and marketing. Companies that want to revolutionize their billing and payment processes while building better customer relationships will find great value here. The platform’s collaborative features and automation capabilities make it perfect for organizations with complex AR workflows or high invoice volumes.
Quadient AR
Quadient AR emerged from YayPay after Quadient acquired it in 2020. This cloud-based accounts receivable management platform helps financial teams boost their productivity with remarkable efficiency gains.
Quadient AR key features
- A cloud-operated SaaS platform that ensures maximum accessibility
- Immediate analytics and cash forecasts with 94% accuracy provide better working capital visibility
- Automated collection workflows optimize processes and highlight priority accounts
- The platform takes just one day to master, which reduces training time
- Smooth integration with existing ERP systems works with any complexity level
- The platform’s payer analysis leads the industry with strategic collection approaches
- A unified dashboard brings client data, communications, tasks, invoices, and payments together
Quadient AR pros
- Outstanding ROI shows 403% return over three years for average customers
- Efficiency jumps significantly with 16 minutes saved per invoice processed
- Days Sales Outstanding (DSO) drops by an average of 34%
- Predictive analytics boost business productivity and cash flow
- An accessible interface unites all AR information in one place
- The platform leads the 2024 SPARK Matrix for Accounts Receivable Applications
- The system makes use of OCE, ML technology and OpenAI to generate emails and automate payments
Quadient AR cons
- Available sources reveal little about specific drawbacks
- Small businesses with basic AR needs might find it complex
- The complete feature set could overwhelm new users
- System integration complexity varies with existing infrastructure
Quadient AR pricing
Quadient AR creates custom pricing plans based on business size and requirements. ROI takes priority over initial costs, as customers typically save money through enhanced efficiency. Studies show organizations save 15 minutes per invoice and collect 25% more by reducing write-offs.
Quadient AR best for
Mid-sized businesses and large global enterprises looking to enhance their B2B finance operations find Quadient AR particularly effective. Organizations aiming to cut manual processes, predict cash flow better, and unite AR information see excellent results. The automated workflows help teams focus on crucial accounts, making it perfect for companies dealing with extended collection cycles.
Sage
Sage delivers resilient accounts receivable solutions through two main offerings: Sage Intacct for complete financial management and Sage AR Automation for simplified collection processes.
Sage key features
- Automated dunning and collection notices to reduce payment cycles
- Configurable dashboards that provide up-to-the-minute visibility into customer aging and invoice analyzes
- Uninterrupted integration with CRM solutions for a unified view of quotes, sales orders, and invoices
- Well-laid-out, automated collection processes with configurable reminders
- Payment portal that lets customers easily view and pay invoices
- Multi-channel collections capabilities with automated processes
- Dynamic credit scoring and third-party credit checks
- Bi-directional ERP data flow that keeps records accurate
Sage pros
- Automation reduces manual AR effort by 73%
- Structured processes speed up payment collection by 30%
- The system processes over 41 million invoices and $188 billion in receivables
- Tight CRM integration saves 4+ workdays monthly
- Multi-dimensional reporting delivers granular financial insights
- Customizable approval processes arrange with operational needs
- Four-factor projections offer exceptional cash flow visibility
Sage cons
- Setup requires careful configuration for specific accounting needs
- Users unfamiliar with accounting principles face a steep learning curve
- Traditional on-premises installations limit mobility
- Some third-party applications present integration challenges
- Users report varying customer support quality
Sage pricing
Annual costs for Sage AR Automation range from $10,000 to $25,000, plus payment processor fees. The company’s tier-based pricing includes flexible add-ons and discounts for multi-year agreements and qualified nonprofits.
Sage best for
Organizations that send at least 1,000 invoices monthly with dedicated collections teams benefit most from Sage AR Automation. Manufacturing, technology, distribution, construction, financial services, and logistics industries see excellent results. Mid-sized businesses looking for expandable solutions get exceptional value through reduced DSO and improved operational efficiency.
Upflow
Upflow makes accounts receivable processes easier by automating repetitive tasks. The platform connects finance and sales teams through a shared platform. This financial relationship management solution helps businesses get paid faster and gives them immediate visibility into cash flow.
Upflow key features
- Immediate analytics dashboards showing key AR metrics and cash inflow forecasting
- Customizable automated email workflows based on client type and invoice age
- Shared tools that let unlimited users leave notes and assign tasks
- Multiple payment options including credit card, ACH, and wire transfers
- SMS payment reminders and live call capabilities directly from the platform
- Option to send physical collection letters from the dashboard
Upflow pros
Automated workflows reduce manual effort and change how companies collect cash. Teams can trust the numbers they see because the platform provides accurate data immediately. The core team saves time equivalent to half an employee through automation. The platform’s simplified processes and responsive support team continuously improve based on customer feedback.
Upflow cons
Customers sometimes flag emails from reminders@upflow.io as spam. Users find it hard to remove inactive clients from the platform, which adds unnecessary clutter. The engineering team takes time to add new features, including immediate credit card charging capabilities.
Upflow pricing
Upflow has tiered pricing with a free “Discover” plan for teams learning about AR health. Paid plans begin at $440 monthly. Options scale with annual revenue: “Grow” costs $489 monthly for companies with $0-10M ARR, “Scale” runs $978 monthly for $10-50M ARR businesses, and “Enterprise” has custom pricing for companies with over $50M ARR.
Upflow best for
B2B companies with 50-750 employees that want to optimize cash flow work well with Upflow. The platform suits businesses that need strong finance and sales team collaboration through unlimited user access. Companies that need strong security get SOC 2 Type II certification and complete data protection measures.
Benefits of Accounts Receivble Automation Software
Businesses struggling with manual AR processes see remarkable benefits when they switch to accounts receivable automation software. Finance teams save 15-20 hours every week because the software handles repetitive tasks like creating invoices and sending payment reminders automatically.
The numbers tell a compelling story. Companies that use the best accounts receivable software get paid 30-47% faster than those using manual methods. This quick payment collection helps businesses predict their cash flow better and make smarter investment choices.
Reducing errors is another significant advantage. Manual data entry leads to mistakes in 1-3% of all invoices, which slows down payments. The software’s systematic validation and verification processes almost completely eliminate these problems.
The software also strengthens customer relationships. Clients can view invoices, pay bills, and fix issues on their own through self-service portals. This independence makes customers happier and reduces support calls by about 25%.
Accounts receivable solutions give finance leaders a clear view of payment patterns. They can access customizable dashboards that show important metrics like DSO and aging receivables, which helps them make informed decisions.
The software delivers exactly what businesses need – faster payments, lower costs, and better customer relationships. These benefits are the foundations of lasting growth.
How to Choose the Right Accounts Receivable Software Solution
Finding the right accounts receivable solution needs you to think over several factors that match your business needs. AR software solutions differ significantly – some handle just invoicing while others excel at collections or payment processing.
Start by talking to your AR team members about their daily workflows. This helps you understand their challenges and what they need. Your team’s input will reveal the issues that need fixing.
Take a good look at how your AR processes work now to spot where automation could help. This knowledge will point you toward the right solution.
These significant factors should guide your choice:
- Scalability: Pick software that grows with your business and handles complex billing
- Integration: Make sure it works with your accounting systems and offers APIs to build custom connections
- Automation capabilities: Check for automated features in invoicing, payment reminders, and reconciliation
- Reporting tools: Look for detailed reports and immediate data access
- Security features: Verify data encryption and financial regulation compliance
Once you’ve shortlisted options, ask vendors to show you their product. Make them demonstrate features that matter to your business instead of standard demos.
The final step involves sharing what you’ve learned with your CFOs, finance directors, and AR managers. This complete approach will give you accounts receivable software that meets your organization’s specific needs.
FAQs
Q1. What are the key benefits of using accounts receivable automation software?
Accounts receivable automation software significantly reduces manual workload, accelerates payment collection by 30-47%, minimizes errors, improves customer relationships through self-service portals, and provides valuable analytics for data-driven decision-making.
Q2. How do I choose the right accounts receivable software for my business?
To choose the right AR software, assess your current processes, identify automation gaps, consider factors like scalability and integration capabilities, evaluate reporting tools and security features, request personalized demonstrations, and involve key stakeholders in the decision-making process.
Q3. What features should I look for in accounts receivable software?
Key features to look for include automated invoice management, multi-channel payment processing, credit management tools, dunning management, automated collections management, real-time reporting and analytics, and robust integration capabilities with existing systems.
Q4. How does AI enhance accounts receivable software functionality?
AI enhances AR software by providing predictive analytics for payment behaviors, automating cash application processes, optimizing collections strategies, and generating personalized communication with customers, leading to faster payments and improved efficiency.
Q5. Can accounts receivable software integrate with existing accounting systems?
Yes, most modern accounts receivable software solutions offer integration capabilities with popular accounting systems and ERPs through APIs or direct connections, ensuring seamless data synchronization between platforms.